Executive Secretary

Reference Number:HRES0003
Position:Executive Secretary
Department:  Human Resource
Division:Office of the Head of Department
Salary:R115 836 - R150 396 per annum (plus benefits)
Minimum Requirements:

• Grade 12
• Secretarial Diploma
• Shorthand and excellent typing skills
• Good computer literacy, speed and accuracy essential (MS Office, Excel, PowerPoint)

Preferred Requirements:

• Tertiary qualification with office administration and management
• Excellent organisational skills
• Excellent communication skills, both verbal and written
• Professional telephone manner
• Proven ability to work under pressure and to tight deadlines
• Bright and confident personality
• Flexible and mature approach with ability to work unsupervised

Core Responsibilities:

• Provide administrative and secretarial services to the Head of Department: Human Resource
• Help the Head of Department manage output, workflow and office deadlines
• Take and relay accurate and timely messages from telephone callers and answer queries where possible
• Assist in the planning and coordination of the Head of Department's corporate responsibilities and commitments
• Maintain a comprehensive filing system for the office in accordance with the departmental and Council Archive System
• Collect and open all mail addressed to the Head of Department
• Communicate on behalf of the Office of the Head of Department using written or oral media
• Take control of situations that arise in the absence of the Head of Department
• Ensure the confidentiality of all documentation
• Compile reports and presentations
• Coordinate all activities within the Office of the Head of Department
• Diary management for the Head of Department

Applications or CVs and copies of qualifications, identity document and driver’s license (if applicable), to be submitted to the following Human Resource Office:

• 52 Woburn Avenue, Bensan Building, Benoni
• Postal Address: Private Bag X014, Benoni, 1500
• Enquiries: 011 999-6358/6356

No faxed and e-mailed applications will be accepted. Please quote reference number on application.
Applications will not be considered if the necessary copies of the required qualifications are not attached to the application / CV. Candidates may be requested to submit proof of the NQF level applicable to the qualifications they have obtained.
Should candidates not be informed of the outcome of the application within six weeks of the closing date, it should be regarded as having been unsuccessful. The Ekurhuleni Metropolitan Municipality subscribes to the principles of the Employment Equity Act.
Closing date:2014/03/19